AAPM 2021 Annual Meeting   

Support and Exhibit Opportunities 2021

AAPM has evolved over the past 37 years as the premier organization for clinicians with a sustained interest in pain disorders and their management.  2020 is now behind us and we are all in this together as we return to our practices, our patients and our Academy post-pandemic.  Because AAPM’s Annual Meeting happens early in 2021, we will be virtual this year.  The benefits of participation from past live meetings are consolidated to provide you with the greatest opportunity to showcase your products and services to our attendees and membership.

The practice of pain medicine is multidisciplinary in approach, incorporating modalities from various specialties to ensure the comprehensive evaluation and treatment of the pain patient. Pain medicine is recognized as a discrete specialty by the American Medical Association (AMA), and AAPM is the only comprehensive pain medicine organization with representation in the AMA.

Industry partners looking to reach clinicians specializing in pain medicine and their team members are invited to participate in the AAPM Annual Meeting and by exhibiting and maximizing their presence.  Interaction virtually is our current format with unique opportunities at each level of support. 

Reach clinicians and their team that are specializing in pain medicine.

AAPM 2021: Effective Pain Care is Multimodal

The AAPM Annual Meeting is the must-attend meeting of the year for the entire pain care team. It brings together specialists of varying modalities and disciplines to address evidence-based, innovative best practices that treat the whole patient through multimodal and multidisciplinary approaches.

The Academy understands that for early 2021 attendee travel is still restricted. And therefore, we will maximize participation by hosting the Annual Meeting virtually. Members of the pain medicine community will assemble online April 23-25, 2021 for our annual meeting and then have the opportunity to review the enduring lectures generated from that meeting until December 31, 2021.  That means your presence as a supporter and exhibitor spans almost 9 months!     

Contact Dana Boyte, Administrator  at (800) 917-1619 Ext. 102 or by email:  Dana@painmed.org

AAPM 2021: Exhibitor and Supporter Eligibility and Options

The types of products and services presented at the Virtual Annual Meeting include the following:

• business management services
• compounding pharmacy
• diagnostic imaging
• electronic health records
• laboratory equipment/ testing
• medical devices
• medical equipment and supplies
• medical publishing and journals
• migraine management • organization
• Not-for-profit societies and foundations
• pain management
• pharmaceuticals
• prescription dispensing • recruitment
• Software
• Ultrasound

The opportunities to support AAPM in 2021 are consolidated to maximize your exposure to our membership and meeting attendees.  There are five levels of support in 2021:

This year for our virtual meeting we are adding BizMatch™
Schedule One-on-one matches with the meeting attendees and get face-to-face matches with intention. The BizMatch™ application is built for connecting with attendees on your schedule. No more waiting around for attendees to visit your booth and no more missed opportunities. Attendees schedule one-on-one meetings in advance with your team, then you decide which sales rep to place on the video call. Get efficient and high value leads before the meeting starts.

PLATINUM                                                                   $25,000

• Premier Executive 2021 Membership on the Corporate Relations Council. 2 designees invited to  the Corporate Relations Council Zoom Meeting.
• Platinum Designation at AAPM meeting website, Virtual Meeting Portal.
• Advertisement in E-News in March 2021
• Up to 40 BizMatch appointments – meet one-on-one via Zoom for 5-10 minutes with attendee(s) – booked according to your team’s schedule prior to or immediately following the Virtual Meeting.
• Virtual Satellite Symposia for one-hour presentation at Virtual Meeting Portal.
• Exhibitor Landing Page where you can register 4 team members.  On your landing page, you can add your Company logo, contact info, description, links to your website, product videos and brochures.  We will provide visitor tracking data after the April 23-25, 2021 meeting.
• Mobile App access for 4 team members to communicate with attendees.
• Attendee List 15 days prior to Virtual Meeting and on December 31, 2021 .

GOLD                                                                   $15,000

• Elite Associate  2021 Membership on the Corporate Relations Council. 2 designees invited to the Corporate Relations Council Zoom Meeting.
• Gold Designation at AAPM meeting website, Virtual Meeting Portal.
• Advertisement in E-News in March 2021
• Up to 30 BizMatch appointments – meet one-on-one virtually for 5-10 minutes with attendee(s) – booked according to your team’s schedule prior to or immediately following the Virtual Meeting.
• Virtual Satellite Symposia for 30-minute presentation at Virtual Meeting Portal.
• Exhibitor Landing Page where you can register 4 team members. On your landing page, you can add your Company logo, contact info, description, links to your website, product videos and brochures.  We will provide visitor tracking data after the April 23-25, 2021 meeting.
• Mobile App access for 4 team members to communicate with attendees.
• Attendee List 15 days prior to Virtual Meeting and on December 31, 2021.

SILVER                                                               $10,000

• Associate 2021 Membership on the Corporate Relations Council. 1 designee invited to the Corporate Relations Council Zoom Meeting.
• Silver Designation at AAPM meeting website, Virtual Meeting Portal.
• Advertisement in E-News in March 2021
• Up to 20 BizMatch appointments – meet one-on-one via Zoom for 5-10 minutes with attendee(s) – booked according to your team’s schedule prior to or immediately following the Virtual Meeting.
• Virtual Satellite Symposia for 15 minute presentation at Virtual Meeting Portal.
• Exhibitor Landing Page where you can register 4 team members.  On your landing page, you can add your Company logo, contact info, description, links to your website, product videos and brochures.  We will provide visitor tracking data after the April 23-25, 2021 meeting.
• Mobile App access for 4 team members to communicate with attendees.
• Attendee List 15 days prior to Virtual Meeting and on December 31, 2021.

BRONZE                                                             $5,000                                              

• Exhibitor Landing Page where you can register 4 team members.
• Video commercial no more than 3 minutes at Exhibitor Landing Page
• Advertisement in E-News in March 2021
• Up to 10 BizMatch appointments – meet one-on-one via Zoom for 5-10 minutes with attendee(s) – booked according to your team’s schedule prior to or immediately following the Virtual Meeting.
• Exhibitor Landing Page where you can register 4 team members. On your landing page, you can add your Company logo, contact info, description, links to your website, product videos and brochures.  We will provide visitor tracking data after the April 23-25, 2021 meeting.
• Mobile App access for 4 team members to communicate with attendees.
• Attendee List 15 days prior to Virtual Meeting and on December 31, 2021.

EXHIBITOR                                                        $3,500

• Exhibitor Landing Page where you can register 4 team members.  On your landing page, you can add your Company logo, contact info, description, links to your website, product videos and brochures.  We will provide visitor tracking data after the April 23-25, 2021 meeting.
• Video commercial no more than 3 minutes at Exhibitor Landing Page
• Mobile App access for 4 team members to communicate with attendees.
• Attendee List 15 days prior to Virtual Meeting and on December 31, 2021.

AAPM 2021: Exhibitor and Supporter Rules and Regulations 

Eligibility to Exhibit:  Products and services must be related to the research or practice of multi-modal pain management and companies must be in good financial standing with AAPM.  AAPM reserves the right to refuse space to any company who has failed to fulfill its financial obligations and/or whose products or services, in the judgment of ÀAPM do not meet the educational, scientific or practice needs of its members and attendees.

Virtual Exhibit Dates (recorded sessions remain available on -demand to attendees to December 31, 2021).

Friday, April 23 - Saturday, April 25, 2021

Full Payment: Exhibitor agrees to pay AAPM tin the amounts and by the deadlines set-forth.  Full payment is due no later than April 1, 2021.  If payment is not received by the deadline(s), Exhibitor may forfeit the exhibiting opportunity.  Companies paying their balance due after April 1, 2021 will be assessed a late fee of 3% of the total cost of the virtual exhibit fees and support.  Full payment is required for participation.  Any payment herein shall in no manner be considered compensation or reimbursement for services rendered, activities undertaken by AAPM on behalf of Exhibitor or income from a partnership or joint venture.

Cancellation Policy Cancellation must be received in writing to Dana@painmed.org before April 1, 2021.  A refund, less a $500 cancellation fee of the total virtual exhibit and support fee will be refunded. There are no refunds on or after April 1, 2021.  Funds cannot be applied to other opportunities.

Advertising All exhibitors must adhere to all applicable regulations, guidelines, and rulings of the FDA. Exhibitors who do not have products approved by the FDA must either have signage distinguishing their virtual booths as "For International Attendees Only" or "For Investigational Purposes Only."   AAPM does not endorse or promote any products or services related to an exhibit, and exhibitors are prohibited from suggesting otherwise.  

Exhibitors will not, either prior to, during, or after exhibiting, use the AAPM Program Benefit, taglines, trademarks, or trade names, or service marks.The use of the words “The AAPM 2021 Virtual Annual Meeting” is permissible when referencing a virtual booth in marketing materials for the conference. 

Booth Activities   No accredited continuing education activity (i.e.., for which CME or CEU certification is awarded) may be conducted in the exhibit booth. No promotion of a CME accredited AAPM educational session(s) is allowed from the virtual booth. Virtual Industry Programs may be promoted from your virtual booth.  Developing CME Content at or from the AAPM 2021 Virtual Conference program is in direct violation of  AAPM rules.  Prizes, contests, and/or lotteries are permitted; however, such activities must be approved by AAPM in writing prior to the virtual conference. Exhibitors are solely responsible for notifying any winners, and alcohol is not permitted as a prize.

Confidentiality  AAPM and Exhibitor, on behalf of themselves and their respective agents and employees, agree not to use or disclose at any time any confidential information of the other party or its affiliated groups, unless expressly authorized in writing and/or required by law. Both parties acknowledge that the obligations undertaken in this Section will survive the termination or expiration of this Agreement.

Virtual Registration
Everyone must register to participate in AAPM 2021 Virtual Annual Meeting. Please reference individual exhibit packages for the number of virtual registrations included. If additional registrations are needed, they can be purchased on an individual basis at prevailing registration rates.

FORCE MAJEURE
The performance of this Agreement by either party is subject to acts of God, war, government regulation, disaster, fire, epidemic, threatened or imminent strikes, civil disorder, curtailment of transportation facilities, threats or terrorist attacks, or other similar occurrence beyond the control of the parties, making it illegal, impossible, or commercially impractical to carry on the Virtual Exhibits or fully perform the terms of this Agreement. This Agreement may be terminated, or performance may be excused without penalty, for any one or more of such reasons by written notice from one party to the other.

INDEMNIFICATION AND INSURANCE  Each party agrees to indemnify and hold harmless the other, its agents, and employees, from and against all claims, liabilities, and expenses, including reasonable attorneys' fees, arising from acts, omissions, or breach of this Agreement by the party or its agents or employees. The parties shall each maintain appropriate and sufficient insurance to cover their obligations under this Agreement.

LICENSE OF INTELLECTUAL PROPERTY  AAPM and the Virtual Exhibitor are each the sole owner of all right, title, and interest to AAPM's and the Exhibitor's respective information, including such party's logo, trademarks, trade names, and copyrighted information, unless otherwise provided (collectively, "Intellectual Property"). AAPM and the Exhibitor hereby each grant to the other a limited, non-exclusive license to use certain of the granting party's Intellectual Property, including names, trademarks, and copyrights, in connection with promotion of the Virtual Exhibit Program.

LIMITS IN LIABILITY
In no event shall AAPM  be liable to Exhibitor more than the amount paid under the Agreement.

RELATIONSHIP OF THE PARTIES
AAPM and Exhibitor agree that this Agreement is not intended to create any partnership, agency, joint venture, or employer/employee relationship of any kind; both parties agree not to contract any obligations in the name of the other or to use each other's credit in conducting any activities under this Agreement. The parties agree that exhibiting as part of the Virtual Exhibits does not constitute AAPM's official endorsement, guarantee, acceptance, or approval of Exhibitor, its services, products, programs, or activities.

TERM AND TERMINATION
This Agreement is effective as of the date of electronic application, and will terminate (i) upon conclusion of the post promotion of the Virtual Exhibits, or (ii) upon the occurrence of a material breach (including failure to make timely payments) by either party if such breach is not cured within thirty (30) days after written notice of such breach is received, or (iii) upon thirty (30) days' notice by AAPM to Exhibitor, with or without cause. In the event of termination for material breach by AAPM, or termination without cause by AAPM, AAPM  will refund payments made by Exhibitor. Upon any termination of this Agreement, all rights, and privileges for use of the other party's Intellectual Property shall expire and each party shall discontinue the use of the other party's Intellectual Property.

MISCELLANEOUS
This Agreement supersedes all prior writings or oral agreements and constitutes the entire agreement between the parties on the subject hereof; it may be amended only by a writing clearly setting forth the amendments and signed by both parties. This Agreement is binding on the parties, their successors, and assigns, provided that no party may assign this Agreement without the prior written consent of the other party. Either party's waiver of or failure to exercise any right provided for in this Agreement shall not be deemed a waiver of any further or future right under this Agreement. All notices required or permitted hereunder shall be in writing, sent to the parties at the addresses provided by the parties. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois.

INTERPRETATION AND APPLICATION OF RULES AND REGULATIONS
All matters and questions not specifically covered by these Rules and Regulations, are subject to the decision of the Executive committee of AAPM.  

QUESTIONS?  Call Dana Boyte, Administrator at (800) 917-1619 Ext. 102 or by email: Dana@painmed.org

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